Development Assistant

Non-Exempt


The Leadership Conference on Civil and Human Rights is a coalition charged by its diverse membership to promote and protect the rights of all persons in the United States. The Leadership Conference works toward an America as good as its ideals. For more information on The Leadership Conference and its 200-plus member organizations, visit www.civilrights.org.

The Leadership Conference Education Fund builds public will for federal, state, and local policies that promote and protect the civil and human rights of all persons in the United States. The Education Fund’s campaigns inform, educate, empower and mobilize leaders and advocates around the country to push for progressive change in the United States.

The Development Assistant will be responsible for overall support to the Development Department, which coordinates fundraising for both the 501(c)(3) Education Fund and 501(c)(4) Leadership Conference operations, as well as membership activities for The Leadership Conference.  The assistant will coordinate member and fundraising databases and manage the entry of gifts, acknowledgments, scheduling and other clerical duties as part of a fast-paced, seven-person development team.

Duties and Responsibilities:

Donor Database Maintenance and Finance Support

  • Responsible for the daily gift entry of donations, merging duplicate records, conduct data/lists cleanup, and maintaining the fundraising and membership constituent relationship management database under the direction of the the Manager of Operations and Annual Fund
  • Manage the donor transmittal process from inception to completion, including but not limited to entering pledges, contributions, maintaining all donor records and submitting transmittals to finance
  • Manage expense reimbursements for the Development department
  • Prepare pledge and membership dues invoices
  • Coordinate department invoices for payment

Donor Relations, Grant Writing, and Communications Support

  • Serve as first point of contact for the Development department to external inquires from donors, vendors, and other stakeholders; provide front-line customer service to requests where possible and redirect calls, emails, and requests to the appropriate staff member if necessary
  • Manage and coordinate weekly mailings of gift acknowledgment letters
  • Assist with drafting donor correspondence for fundraising staff; provide copy editing support for grant proposals and reports: check text to ensure logical structure; correct grammar and spelling; ensure the text is in line with ‘house style;’ and check facts and raise queries with the drafter

Board Relations Support

  • Support preparation and follow-up from Development Committee meetings, including scheduling, taking minutes, and preparing agendas and materials

Department Administration & Team Support

  • Produce and distribute the Weekly Revenue report to internal stakeholders
  • Maintenance of department’s physical and electronic files
  • Order department supplies and maintain the department’s supply closet
  • Manage all administrative support for the Development department’s travel, accommodations, logistics, and expense reimbursements
  • Assist with coordination of meetings and department schedules
  • Ensure that meetings, deadlines, presentations, and other duties of the Development department are carried out seamlessly
  • Track, produce, and process memorandums of understandings and invoices
  • Provide strategic management and oversight of two (2) department Director schedules, make determinations on scheduling priorities, and support on preparation and follow up from meetings
  • Provide miscellaneous back-up support to the two (2) department Directors and VP of Development as needed

Experience and Qualifications

  • Bachelor’s Degree
  • A commitment to the advancement of human and civil rights and a commitment to working with diverse groups of people
  • A demonstrated commitment to nonprofit fundraising and development; experience in a nonprofit fundraising or development department highly desirable
  • At least 1 year of experience in an administrative or executive assistant role where duties included schedule management, gatekeeping and office coordination
  • Proficiency in Microsoft applications (Word, Excel, PowerPoint), database systems, and internet research
  • Organized, dependable self-starter with a close attention to detail and accuracy
  • Ability to work well in a fast-paced environment and to manage a complex workload and intra- and inter-departmental priorities
  • Flexible team player with the ability to work with diverse groups of people
  • Demonstrated ability to exercise initiative, sound judgement, confidentiality and discretion
  • Efficient and comfortable in a deadline-driven environment
  • Great verbal, written, and interpersonal communication skills; professional writing and/or copyediting experience highly desirable.
  • Project management experience (desired)
  • Experience working with a constituent relationship management (CRM) system such as Salsa CRM, Raiser’s Edge, Salesforce, or similar software (desired)
  • Experience working with an organization that is a part of The Leadership Conferences coalition (desired)

Reports to: This position reports to the Manager of Operations and Annual Fund

Salary and Benefits:

Excellent benefits! Salary will be commensurate with experience.

To apply:

E-mail resume, cover letter detailing your fit with the position’s responsibilities and salary requirements to: [email protected] with Development Assistant in the subject line. Only applications submitted by email will be considered. Applications will be accepted on a rolling basis. 

The Leadership Conference and The Education Fund provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual expression and identity, veteran status, national origin, age or disability.